Privacy statement
What I do with your personal information
When you browse my website(s) (VINTRAX.COM and VICTORIAVANROOSMALEN.COM), contact me, or work with me, you share some personal information. This privacy statement explains what that means and outlines your rights.
What personal information do I collect, and when?
- Communication Information · I may receive your name, email address, phone number, job title, and any other relevant details when you contact me—e.g., via my website’s contact form, email, or LinkedIn.
- Business Information · I may request your business name, address, tax registration number, website, signature, and banking details when engaging with me for my services—e.g., for quotes and invoices.
- Testimonials · I may ask for your job title and testimonial after a successful collaboration or speaking engagement.
- Technical Information · I automatically collect your IP address and HTTP connection details when you interact with my website(s). You are free to take steps to browse anonymously.
- Speaker Information · I may receive your name, profile picture, email address, job title, and business name from conference producers when they introduce you to me
I do NOT knowingly collect data from individuals under 18, track browsing behaviours across websites, nor use cookies or analytics to gather additional information—I value my privacy and respect yours.
Why and how do I use your personal information?
- Communication Information · To communicate with you, such as replying to emails or arranging calls. Depending on our relationship, this is based on my legitimate interest in ensuring efficient communication and maintaining professional relationships, fulfilling contracts, or complying with legal obligations.
- Business Information · To respond to inquiries, provide services, and manage business relationships. Depending on our relationship, this is based on my legitimate interest in conducting business and delivering services, fulfilling contracts, or complying with legal obligations.
- Testimonials · To publish your testimonials on my website(s). This is based on my legitimate interest in growing my business through social proof.
- Speaker Information · To promote joint speaking engagements on my website(s) and social media, using your name, profile picture, job title, and business name. This is based on my legitimate interest in growing my business.
- Technical Information · To detect, prevent, and resolve technical issues with my website(s). This is based on my legitimate interest in maintaining website functionality and security.
How do I store, protect and retain your information?
- Communication Information · Stored in its original format, such as emails. Protected against loss, unauthorised access, alteration, and disclosure. Retained until no longer necessary, with some emails kept for up to seven years to comply with local tax laws.
- Business Information · Stored as quotes, agreements, and invoices. Protected against loss, unauthorised access, alteration, and disclosure. Retained for up to seven years to comply with local tax laws.
- Testimonials · Stored as plain text and may be published on my website(s). Protected against loss and unauthorised alteration. Retained as long as useful for social proof.
- Speaker Information · Stored in emails and partially published on my website(s) and LinkedIn. Protected against loss and unauthorised alteration. Retained as long as relevant for showcasing my speaking engagements.
- Technical Information · Stored in server log files. Protected against loss, unauthorised access, alteration, and disclosure. Retained for up to one year.
When and with whom do I share your personal information?
I only disclose personal information when necessary for business operations, service delivery, or legal compliance:
- Email and document storage · Google Workspace (US, with EU data region settings enabled).
- Appointment scheduling · Calendly (US).
- Audio and video conferencing · As per your request or otherwise Google Meet (US).
- Hosting infrastructure for my website(s) · Strato (DE) and Cloudflare (US).
These service providers process data on my behalf and do NOT use it for their own purposes. Appropriate safeguards, such as processing within the European Economic Area or Standard Contractual Clauses, are in place.
What are your rights in relation to your personal information?
- If you are in the European Economic Area or the UK · You have the right to request access to, correction of, erasure of, and portability of your personal information. You may also object to its processing, withdraw any previously given consent, and lodge a complaint with your data protection authority or the UK ICO.
- If you are located elsewhere · You may have similar rights under your local data protection laws, including the right to lodge a complaint with your data protection regulator.
To exercise your rights, please contact me using this form.
What happens if there are changes
I shall update this statement when necessary. Changes will be reflected by a new ‘last updated’ date below. When appropriate, I may also notify you by email and seek your consent. Please review this page periodically to stay informed.
How to contact me for further questions
For questions, comments, or requests following this privacy statement, please contact me using this form.
Last updated: 1 March 2025